Setting up a HeiaHeia Challenge

Article content: 

1. Wellbeing Challenges
2. Rewarding Program
3. Traditional challenge tracker

 

Challenges are created in the "Challenges" page of the Admin tools. Here, you will also find all your ongoing and completed challenges later on.

 

 

 

1. Wellbeing Challenges

Start creating a challenge by clicking the green “Start” button.
Choose either a Ready-made Challenge or Own Choices.

The challenge will appear in the community within about a day after we have processed the order.

Ready-made Challenges:

There are numerous ready-made challenges available with various themes, and they are mostly carried out as points-based challenges.
Simply choose the challenge template that best motivates your community, set the start date and duration (typically 1–3 months).  Each points-based challenge also includes a micro action package that fits the theme and will be pre-set to your community.

Within a day or two, you will receive ready-made marketing materials by email to help you promote the challenge to your staff.

Own Choices:

Own Choices work similarly to ready-made ones, but you can define the target of the challenge yourself, choose the unit (hours, points, or steps), and for points-based challenges, also define the micro actions.
If you need further assistance, you can submit a support request through our HelpCenter.

• Points-Based Challenge: Participants earn points through steps, physical activity / hobbies, micro-actions, and by cheering others. You can select the micro-actions yourself, choose from a ready-made set, or exclude them altogether from your challenge.
• Exercise Time-Based Challenges: All types of physical activity count. In this challenge type, hobbies, micro actions or cheering do not add extra minutes. 
• Step Challenges: Only daily steps are counted, and they can be easily synced from a smartwatch or directly from a mobile phone. Manual step entry is also possible. 

Finally, you can choose whether to reward participants—for example, by using HeiaHeia’s ready made rewarding solution. You can order digital value codes for the HeiaHeia reward store, developed in collaboration with Scandinavian Outdoor.

Rewarding participants strengthens the motivational impact of the wellbeing challenges!

 

2. Rewarding Program 

The HeiaHeia Rewarding Program is an inspiring and effective way to reward participants for taking care of their wellbeing.

This long-term, recurring program encourages healthy habits and delivers measurable results. Thanks to its continuity, participants gain more lasting benefits, and rewards help keep motivation high.

The rewarding program is implemented using the so-called Fitness Pass, where participants aim to meet a daily activity goal and collect stamps. There are 12 stamps to collect on the Fitness Pass.

We recommend offering rewards for collecting stamps, such as a paid day off, a HeiaHeia reward code for our Reward Store, or other benefits.

 

Click the Start button under the Rewarding Program and follow the instructions. When setting up the Fitness Pass, you will define the following settings:

• Duration and Start Date: Recommended a recurring cycle every 6 months.

• Metric: The Fitness Pass can be based on collecting points, steps, or active minutes.

  • Points-Based: Points are earned from steps, physical activities / hobbies, micro-actions, and cheering others. You can either select the micro actions one by one yourself, choose a ready-made micro action package, or exclude them entirely from the Fitness Pass. 

  • Exercise Time-Based Fitness Pass: All physical activities count. Hobbies, micro-actions, and encouragement are not included.

  • Step Challenge: Only daily steps count, which can be easily synced from a smartwatch, directly from a phone or entered manually. 

• Define the daily target: How many points, steps, or exercise minutes members should earn each day to complete the challenge within the given timeframe. When setting up the Fitness Pass, you will see our recommended daily target. For additional help, feel free to submit a support request.
• Finally, decide how you would like to reward participants for completing the Fitness Pass. You can use HeiaHeia’s ready-made rewarding solution and order digital reward codes for the HeiaHeia Reward Store, powered by Scandinavian Outdoor. 
  We recommend setting the main reward for the final stamp. Additionally, you can assign smaller rewards to other stamps along the way. Rewards will appear at milestones within the HeiaHeia app, encouraging participation and boosting engagement! 

 

3. Traditional Challenge tracker 

 

If you wish, you can create your own challenge . In Admin tools -> Challenges -> Click Advanced Challenge Builder. This tool allows you to create various types of challenge trackers (without a game board). 

 

1. Start by choosing the challenge type. 

Challenge types: 

• Common goal: A goal is set for the entire community to work toward together — for example, 500 hours of physical activity.
  The challenge ends only when the goal is reached. 
• Team race: Teams within the community compete against each other by collecting, for example, steps or wellbeing points.
  The challenge has a defined start and end date.
• Open goal: No predefined goal is set. Instead, participants can freely track their own activities. The challenge ends on a predefined date.
  For example: the challenge runs for 2 months, and participants stay active at their own pace throughout, collecting for example exercised hours. 
• Individual goal: All members of the community are given the same personal goal to achieve.
  For example: the goal could be to try 15 different types of physical activity. 

2. What would you like to measure? 

Next, choose the type of input that best supports reaching the goal.

Physical activity: All physical activity, including hobbies, counts toward reaching the goal or the team’s result.
You can optionally include or exclude specific activities or entire categories (e.g. hobbies). To do so, click the dropdown menu "All activity types" or "Activity types to exclude".

Micro actions: Only different micro actions count toward reaching the goal or the team’s result – you can select the desired micro actions from the dropdown menu.
Tip: You can add new micro actions in the Micro Actions page under the Admin tools and then select them here in the dropdown menu.
A challenge that uses micro actions as its tracker works well as a habit-forming challenge.

Activity and wellbeing: This input counts both all physical activity (including hobbies) and micro actions.

Wellbeing points: Community members collect wellbeing points (from physical activity, steps, hobbies, micro actions, and cheering).

Steps:  The challenge tracks only steps, which community members can sync from a smartwatch, directly from a phone, or enter manually.

 

3. Choose the unit for measuring

Depending on your previous selection, the challenge tool will next suggest suitable units of measurement.
For example, if you selected physical activity, it can be measured using the following units:

Note!

• MI stands for miles.
• Days Over Goal: For example, if the unit is kilometers, the daily target would be the number of kilometers per day.
• Conversion:
  In certain challenges, you can enable conversion, which transforms one unit of measurement into another. Click on Conversion to view the available options.
  • For example, time into distance, allowing activities where distance can't be measured (like gym workouts) to be included.
    Example: 1 hour = 5 km of walking (30 min = 2.5 km, etc.).

4. Target Amount

The next step depends on your previous selections. If your challenge type includes a predefined target, the next step is to set the target amount (goal).

• Common Goal:
  Enter the total target amount for your community.
  For example, you can set a total distance, total time spent on activities, or number of sessions — depending on the unit of measurement you’ve selected.
• Team Race:
  Choose whether the target is based on the total amount or per member:
  

  Total amount tracks the combined progress of the whole team (e.g. steps). This works best when teams are the same size. Per member calculates the average per participant, and is better suited for teams of different sizes.

• Days Over Target:
  This method is based on steps or distance. The target is set per day — for example, 5,000 steps per day.
  In this case, the target amount is entered as number of days that should exceed the daily target.
• Open Goal:
  In an Open Goal challenge, no specific target is set.
  Instead, the objective is to collect as much activity (e.g. exercise hours) as possible during the challenge period.

 

5. Challenge time period and other settings

Give your challenge an inspiring title. It will show in the challenge banner. 

Choose a start and - depending on the challenge - also an end date. A common goal challenge will end when the goal is reached, for other challenge types it is possible to choose an end date. 

If you wish, you can edit the background image and add challenge info. The info will be displayed in the app on the challenge details page, see image below. 

6. Preview and launch the challenge

The challenge preview will be visible to everyone on the community wall.
The challenge page opens on the start date.

 

 

Plan rewarding & encourage everyone to participate! 

• We recommend to reward the participants in some motivating way for their activity/participation. For example, by using HeiaHeia’s ready made rewarding solution. You can order digital value codes for the HeiaHeia reward store, developed in collaboration with Scandinavian Outdoor. Ask us for more information! 
  

  Rewarding participants strengthens the motivational impact of the wellbeing challenges!

• Inform your staff about the upcoming challenge and encourage everyone to participate! 

 

Challenge reporting

You can track its status and results in the Admin tools -> Challenge Reports.